SHPC was formed in 2022 with the goals of promoting an active and healthy lifestyle directly associated with the game of pickleball with emphasis on:
Instruction, rules, player strategy, providing a social environment and good sportsmanship to all age groups and skill levels
Seeking new inside and outside playing venues for its members
Working cooperatively within the community with special interest groups to promote the sport of pickleball to all
Dedication. Expertise. Passion.
The SHPB Board is represented by volunteers from our community:
Mike Sawyer - President
Jim Slattery - Vice President
Mike Marcus - Treasurer
Nancy Hillegonds - Recording Secretary
Rosemary Fitzer - At-Large Director
Jim Robinson - At-Large Director
Tricia Hudson - At-Large Director
Contact the board using the contact page or email SouthHavenPickleballClub@gmail.com
Standards. Practices. Consistency.
BYLAWS OF SOUTH HAVEN PICKLEBALL CLUB
ARTICLE I - GENERAL
This document constitutes the bylaws of South Haven Pickleball Club, a unincorporated organization, and shall replace and supersede any prior version of the SHPC bylaws previously in effect. Not included in these bylaws is a separate SHPC rules and regulations document.
ARTICLE II – NAME and OFFICES
The legal name of the organization is South Haven Pickleball Club, herein referred to as the SHPC.
Offices - Because there will be no actual physical club office, the SHPC shall be located at the residence of the SHPC’s current President.
ARTICLE III – PURPOSE
The general purposes for which the SHPC has been established are as follows:
SHPC shall be operated exclusively for promoting an active and healthy lifestyle directly associated with the game of pickleball with emphasis on (1) instruction, rules, player strategy, providing a social environment and good sportsmanship to all age groups and skill levels (2) seeking new inside and outside playing venues for its members and (3) working cooperatively within the community with special interest groups to promote the sport of pickleball to all. The SHPC shall not engage in any activity or the exercise of any powers which are not in furtherance of its primary purposes.
ARTICLE IV - MEMBERSHIP
Section 1. New and Returning Members.
Membership shall be open to all persons the age of 18 or over. Individuals desiring to become members of the SHPC or remain a current member must be of good character, practice good sportsmanship, and agree to abide by these bylaws, rules of play and other SHPC policies, practices, etc. He/she shall be required to prepare and submit a SHPC application. Failure to properly complete membership information is cause for non-acceptance. Members in good standing are entitled to one (1) vote on matters coming before the Membership.
Section 2. Dues and Term.
Each year dues may be assessed by the SHPC which are payable through a manual application mailed to the SHPC Treasurer, or other methodology as approved by the Board of Directors, herein referred to as the Board. Membership is not activated until full payment has been received. The membership year is currently June 1 to May 31 of the following year. Failure to pay membership dues within 30 days from the date such dues are payable, he or she shall cease to be a member. The Board has the right to change the membership year without SHPC membership approval. The annual membership dues shall be for a single membership. Any change to annual membership dues must be approved by a majority of the Board. The Board reserves the right to further define membership options i.e. couples, family or multiple year memberships.
Section 3. Discipline.
In the event a member’s behavior is potential cause for discipline, such as a violation of the Code of Conduct or other questionable actions as may be determined by the SHPC Board or special committee, discipline may be assessed up to and including termination of membership. All members are encouraged to assist the SHPC Board or discipline committee in determining the facts of the situation in question.
Section 4. Liability.
Members agree to abide by the “Release of Liability” as stated on the most current membership application form.
ARTICLE V - MEETINGS
Section 1. There will be an annual membership meeting each summer, date to be determined by the Board. Additional membership meetings may be scheduled as needed. Notice of all membership meetings will be emailed to members at least ten (10) days prior to the meeting date. For communication purposes, all members are expected to have email service or access through someone else’s email. Members are to let the SHPB know of any changes of their email address.
Section 2. Special meetings may be called by the President or upon the written request of three (3) Board Members or at least four (4) voting members of the SHPC. Notice of any special meeting will be communicated to members at least ten (10) days prior to the meeting date.
Section 3. The annual summer meeting will be held for the purpose of electing the Board of Directors. In addition, the annual summer meeting will address the general needs of the SHPC, including any future planning.
Section 4. At any regular or special meetings of members, a quorum shall consist of not less than ten (10%) percent of the members entitled to vote, represented in person or by proxy. The act of a majority of the members present at a meeting at which there is a quorum shall be the act of the membership.
ARTICLE VI - BOARD OF DIRECTORS AND OFFICERS
Section 1. The Board shall consist of a President, Vice-President, Secretary, Treasurer and one (1) or three (3) at large Directors depending on the needs of the SHPC. Any voting member in good standing is eligible for these Board positions.
Section 2. Duties of officers:
a. President: Lead SHPC, preside at meetings, appoint committees with approval by the majority of the Board; call special meetings as needed, fill Board vacancies with consultation and approval by the majority of the Board, spokesperson for SHPC, coordinate with other pickleball clubs and USAPA, issue rules and guidelines when there are safety concerns or other requirements not covered by these bylaws or the rules of play.
b. Vice-President: assume the duties of President if the President is absent, assist the President in all SHPC activities.
c. Secretary: take minutes of the annual and any additional or special membership meetings and at SHPC Board meetings and make them available to the members upon request via email; determine if a quorum exists at meetings; send notices to members; transfer all records to successor at end of term.
d. Treasurer: collect dues and special assessments; disburse funds as directed by the Board; provide
a written financial report at each Board meeting; provide a verbal financial report at the annual
summer membership meeting; maintain complete records of all income and expenses, including the SHPC checkbook; maintain and update SHPC’s membership lists; and transfer all records to successor at end of term.
Section 3. Action required or permitted to be taken under authorization voted at a meeting of the Board or a committee of the Board may be taken without a meeting if, before or after the action, all members of the Board then in office or of the committee consent to the action in writing or by electronic transmission. The written consents shall be filed with the minutes of the proceedings of the Board or committee. The consent has the same effect as a vote of the Board or committee for all purposes.
Section 4. The SHPC shall maintain continuous “Errors and Omissions” insurance coverage in type and amounts and amounts sufficient to reasonably protect officers and members of the Board from payment of
damages for liability or the payment of attorneys’ fees or expenses, consistent with applicable law.
Section 5. The Board shall conduct ordinary business of the SHPC and shall meet as often as determined by the President. Any such meeting of the Board shall require a quorum of a majority of the Board members. All Board actions shall be determined by a majority of the Board members present at a meeting.
Section 6. Although the Board meetings typically are working sessions, there are opportunities for
any member or members to address the Board and/or attend a meeting. Any member or members may address the Board by requesting to be placed on the agenda for discussion at the next Board meeting. The President reserves the right to hold a closed meeting when deemed appropriate. Member(s) addressing the Board are encouraged to provide a written copy of their topic for discussion in addition to verbally presenting to the Board.
ARTICLE VII - ELECTION OF THE BOARD
Section 1. The SHPC or committee will seek and accept nominations for each position from the membership and from current Board members who wish to seek another term. Nominations must be submitted to the Board at least 14 days prior to the annual summer meeting. Nominees may include their short bios and qualifications and shall be sent by email to the membership with a notice of the date, time and place of the annual summer meeting. The Board may appoint a nominating committee prior to the annual summer membership meeting.
Section 2. The term of Officers will be two (2) years. The term of at-large Board members will be one (1) year. Terms run from September 1 through August 31.
Section 3. To maintain a degree of consistency in the direction of the SHPC, the President and the Secretary shall be elected in even numbered years; and the Vice President and the Treasurer shall be elected in odd-numbered years. At-large Directors shall be elected each year.
Section 4. There are no term limits for officers and at-large Directors. The Board appoints a member to fill a vacancy if necessary.
Section 5. Ballots for Election of the Board at the annual summer meeting will be available at least 5 days
prior to the meeting.
Section 6. Voting Board members are the President, Vice-President, Treasurer, Secretary,
and the at-large Board members.
ARTICLE VIII - COMMITTEES
The President, with the approval of a Board majority, may appoint committees to fulfill the mission of the SHPC.
ARTICLE IX - FISCAL YEAR
The SHPC’s fiscal year will be January 1st to December 31st.
ARTICLE X - CODE OF CONDUCT
SHPC has adopted the USA Pickleball Association (USAPA) Code of Conduct.
ARTICLE XI - AMENDMENTS
The bylaws may be amended by a vote of a majority members at a meeting at which a quorum is present,
following an explanation and discussion of the proposed changes.
Adopted by the South Haven Pickleball Club. (05/26/2022)